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An improved login system has been introduced. The previous login system was affecting performance and had other issues, which has hastened its planned replacement. It is accessed by this button on the home page.
When a person requires access they click on the button and are presented with a request for their email address.
If they don’t have an account they are prompted to enter their name and register. Only first and last names are required. A password is generated and their username is their email address. They are logged on immediately and can continue on to what their purpose is (enter a competition or join a club)
Will all users need to log in with their email address now?
Yes. The reason for this is the level of support calls regarding logging in and confusion about what email address the person has used. The use of email addresses as usernames and this two-step access process is being widely adopted and will reduce access problems.
What about capturing address and profile details?
MyPhotoClub offers services to many different usage scenarios. In many cases, only the person’s name is required. The privacy philosophy employed here is to only request information when it is required for the usage scenario.
Requests for personal information will at the point of requirement:
- Before a person joins a club or enters a competition, they will need to complete their address and contact details if the competition or club requires this information. (this process is under construction)
- Address and contact detail will continue to only be available to the management team of their club or competitions they enter.
What about Profiles?
Profile pages will be redeveloped to be more useful and more integrated into MyPhotoClub. Each account holder will be able to decide who can see their profile. Profiles will not be viewable until this redevelopment work is completed.
An online judging system has been developed and is now available for all competitions.
This system is very simple to use and offers a new method of judging not previously available. Features are:
- More than one judge is used – as many as you wish
- Each judge awards a score from 1 to 5
- Their scores are added together to give a total score for each entry
- The judges may enter the competition, as the score for their entry is ignored, and the average of the other judge’s score is used in its place
- Invitations to judges are by automated emails
- Judges simply view the first entry in full screen
- A score is assigned by pressing 1 to 5.
- The score is saved and the next image is displayed.
- Once all entries are scored they are grouped by their score.
- When finished the judge clicks a button to finish.
This process can run in parallel to the normal award system and has no effect on those results
The competition steward has a view of each judge’s progress and can close off the judging whenever they choose.
Please give the system a try. Select a published competition and send the judging request to yourself.
Online Judging is accessed through the Competition Management page of your Management page.
Note: Currently only members of your club can be selected to judge. this will be expanded to allow anyone to judge and also to send invites to a group.
Some important upgrades are being implemented across the MyPhotoClub network. These updates are occurring now, and may affect access to the system. Please read carefully and complete the work to your Roles and Access page soon
Roles and Access
An improved, more targeted, approach to access is being implemented. This is managed by the Roles and Access page in the Club Managment area.
The new format page is directly below the existing page. Please complete this form in one session as all previous permissions are replaced when the first update of a role is done.
The main features of this page are:
- a suite of standard MyPhotoClub roles to select from – these give the permissions that role requires. Where applicable this role is used for reply-to email addresses and signatures in system generated emails and pdf documents. e.g the president’s name is used on the award certificate.
- personalised role names – if your president is called the Chairman then you can enter this as the Local Role Name.
- alternate email addresses – if you have a generic email address then this can be entered. This email address will then be used instead of the member’s email address currently in the role. A checkbox allows for both email addresses to be used. If this checked. Note: this is not active yet. Please fill in if required.
- indicate if on the committee – sometimes a member has a role but is not on your committee. Use this check box to form the committee group.
- place in contact form – a system generated contact form will be implemented soon. This will enable multiple roles to be contacted.
A new navigation/menu bar
Progressively each page on your website will be modified to incorporate a new navigation/menu bar. The features of this are:
- Home and Members Area button.
- A Management button for those persons listed in the above-mentioned Roles & Access page.
- A single Hi ‘your name’ button for access to personal views of the website.
- Help and Logout button
Relocated navigation/menu bar on the front page
A new set of menu buttons for the front page has been established. The buttons are located on the top of the welcome to our club post. The reason for the location is so that they appear at the top of the screen when viewing on small screens.
The Competition Pointscore page, accessible through Members area button has a fresh look. On first entry to the page the help page will be shown. This will now occur whenever an update is applied to any MyPhotoClub page.
When a member visits the page the pointscore tables for the areas they most care about (the most recent and if grades are used, their grade) are the most accessible. All other competitions are accessible by revealing the filter buttons.
This page now only shows the sum of points awarded to entrants and not individual scores. Individual scores continue to be visible using the View Completed Competitions page.
The page is designed to work well with phones, tablets and on your computer.
Your comments will be appreciated.
Each club can now view all competitions, and their entries, that have been conducted with MyPhotoClub.
The View Completed Competitions page now has a row of year buttons at the top of the page. By default the current year is displayed. To show a previous year simply click on the year button and that year’s list of competitions will be displayed.
Last night Elizabeth and I traveled down to Pennant Hills Photographic Club to meet their president, Nancy, and competition steward, Tony, as they presented MyPhotoClub to their members. Their presentation on why the members should endorse their recommendation was great to hear.
In a nutshell, their evaluation showed that they would substantially reduce their workload in running competitions, provide a simpler method of recording results and present the members with simple straightforward entry process. From a club perspective, Nancy highlighted that with the competition system, membership management, and integrated communication by website, email and social media, committee positions should be less daunting to take on.
An easy night for me as I just had to answer a few queries and give a quick run through the basics of the system. The members endorsed the proposal, so welcome aboard Pennant Hills PC! Their site is at https://pennanthills.myphotoclub.com.au
We all do it. You finish writing a post, and it’s not until you see the message arrive in your inbox you notice the typos, or that Saturday is the 15th and not the 19th!
Each post has a category feature, and when the emails for that post are sent the category POST SENT is checked. This prevents the message being sent if a minor edit is done to the post.
However, if the changes made to the post warrant sending another message, then simply clear this checkbox. When the post is updated it will be sent by email again. Tip: Add the word Update to the title to let members know that this is not the same message sent a second time.
If you cannot see the category section, click on the Screen Option in the top right corner (when editing a post) and check the Categories box.
This message is sent only to webmasters of your club, so please forward this message to anyone who writes posts on your website.
The system previously used for sending emails when a post is made on your website (MailPoet) has been replaced with an in-house solution. The main reason for this change were problems with the maintaining the mailing list, especially when an email address changed.
The new system uses the membership list directly and also uses the current header image on your website.
At the bottom of the message you will see an address block. If your address is not showing correctly, go to
- Club Management > Settings > Site Settings.
- Competition Management > System or Special Tasks > Site Settings
This new approach allow me to communicate more easily to webmasters of each site as each person receiving this is a member of the webmaster group for your club / competitions.
With the opening for entries of the Maitland International Salon of Photography on October 1st, a new feature is being released – group payments and discounts.
Competition organisers can elect to turn this feature on and set up a discount schedule. Everything else is automated, with no further action required.
To setup a group simply press the Group Entry button and select Create a Group. Enter a name and a four digit PIN number. The system emails an acknowledgement of the group name and the submitted PIN number. This information can then be sent to all potential group members.
The person who creates a group becomes the group manager and is responsible for making a single online payment for all members of their group.
To join a group each entrant uses the Group Entry button and selects the group and enters the PIN number. Payment options are then turned off for the group member. The Group Manager is notified by email when someone joins.
How is the discount applied?
Once the number of group members that have entered the competition crosses a discount threshold, the entry fee due is reduced by the applicable discount rate. If you don’t reach a discount threshold, the full rate is charged. If you pay the entry fees and more people join your group the discount is applied to the total entry fee so you get the full benefit of the discounts on offer.
For example, Maitland Salon is offering a discount of 10% for 10 or more entrants, and 20% for 20 or more entrants.
How do I track my group’s entries?
The Group Entry page shows all group members who are in the group and their entry details and individual fees. For the group manager, the PayPal payment button to pay fees appears at the bottom of the page.
Can I do the labeling and posting of prints (if applicable) for my group?
Yes, the name of each entrant in the group member list enables you to access their label set. Each entrant still has access to their labels so they can elect to do this themselves. Your choice, but every entry must be labelled correctly.
Who can use this feature?
All with all features added to the MyPhotoClub network, this capability is now available to all clubs and competitions hosted by MyPhotoClub.